OnTheClock Payroll Processing

Overview

In this article we will discuss how you can run payroll with OnTheClock. You will be able to check pay totals for employees for the pay period, and seamlessly send time cards to payroll for processing all from your account. 

Run OnTheClock Payroll

Before submitting payroll we recommend reviewing your time cards and making any necessary changes first.

1. Log in to your OnTheClock account.
2. Navigate to time cards.
3. Review your time card entries to ensure accuracy.
4. After review click run payroll.
5. In the pop up click preview payroll.

Next, click Submit payroll.

You will receive a success message.

Above your time cards a green banner will show your payroll current processing status:

• Payroll Draft - When you click run payroll and save a draft. 
• Payroll Pending - Payroll was sent for processing but is awaiting processing.
• Payroll Paid - Payroll is successfully processed. 

Off-cycle Payroll

Off-cycle payrolls provide flexibility to address these specific situations without waiting for the next regular payroll cycle. An off-cycle payroll is run outside of the regular payroll schedule for various reasons, including:

• Bonus or Commission Payments: When an employee earns a bonus or commission that is not paid with their regular payroll.
• Reimbursements: If an employee needs to be reimbursed before their regular payday.
• Correcting Underpayments: To correct an underpayment to an employee.
• Final Payments: To pay a terminated employee promptly, especially if required by state law.

Creating an Off-cycle Payroll

1. Log in as the administrator.
2. Click the payroll icon.
3. Select run Off-cycle.
4. Click Off-cycle payroll.
5. Fill in the details about your payroll.
6. 
7. Click Create payroll.
8. Click Add Employee.
   
9. Add New payroll item and Earning codes.
10. Preview Payroll.
11. Submit.