Web-Based Mileage Tracker

Tracking mileage for work is made simple with OnTheClock.

Why Mileage Tracking is Used

Some employees may commute for work-related tasks or jobs. If this is you, then chances are you are tracking your mileage. If not, you should because mileage is typically used as a tax write-off. Mileage tracking will provide you with accuracy to understand how many miles you are racking up each year for work.

The IRS issued standard mileage rates for 2020. Starting January 1, 2020, the standard mileage rates for the use of a car (also vans, pickups or panel trucks) will be:

• 57.5 cents per mile driven for business use.

• 17 cents per mile driven for medical or moving purposes.

• 14 cents per mile driven in service of charitable organizations.

Key Benefits of Tracking Mileage

• Accurate mileage reporting for taxes.
• Avoid errors from manually totalling miles driven. 
• Employers can properly reimburse employees for their miles.

How to Set Up Mileage Tracking

The administrators or managers listed on your time clock account can turn the mileage option on for each employee’s profile. This allows the employee to enter miles they drove when they are punched in and on the clock. Only the administrator has the ability to see mileage on the time card and rename it. 

Setting up mileage is simple and easy:

1. Click on Time Clock Settings.
2. Select Advanced Settings Tab.
3. Turn on Mileage and name it.
4. Save Settings.

You will need to turn on mileage for your employees after you set it up.  

1. Click on your employee list and select an employee.
2. Allow entering mileage tracking by turning it on under the Additional Features section. 
3. Save Settings and repeat for other employees.

 

How to Add Mileage

Administrators and managers can add mileage on the time card page by selecting Add Day. Next, select the employee’s name and select Add Mileage. From here you simply input the amount of mileage in the Total Count and add notes if needed.

Employees also have the option to add their own mileage when they go to punch out for the day. Textboxes will be displayed to the employee. These boxes will allow the employee to enter a note and the amount of mileage that he or she traveled. See additional time clock features you and your businesses can benefit from.