Automated Reports

Overview

With OnTheClock, you can receive automated reports about your employees’ hours and clock-ins. Unlike overtime alerts, you can schedule exactly when you’d like to receive these reports. 

There are three types of automated reports:

• Time Cards: Sends the current pay period in PDF and Excel formats — the best time to send this report is on the last day of the pay period.
• Weekly Time Summary: Sends the total hours for each employee for the current week — the best time to send this is the last day of your working week.
• Who’s In: Sends a summary of employees currently punched in — the best time to send this is after your staff has punched in for the day.

Setup

1. Step 1: Log in as an administrator via browser.
2. Step 2: Navigate to “Settings ” then “Overtime Alerts/Scheduled Reports.”
3. Step 3: Click “Add Report”.
4. Step 4: Select your report type (we’ll explain more in the next section).
5. Step 5: Select the days you’d like to receive your report, or toggle on “Last Day of Pay Period.”
6. Step 6: Enter the time you’d like to run the report into “Run Time.”
7. Step 7: Select the report recipients.
8. Step 8: If needed, enter the email addresses and/or phone numbers into the “Additional Recipients” field.
9. Step 9: Click “Save”.

What to Expect

Once you have established your automated report settings you will now receive your reports at the times you specified!