Overtime Rules and Alerts

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Overview

With OnTheClock, you can automatically calculate overtime for all workers by setting overtime rules. You can also create alerts to receive notifications when an employee is about to enter overtime. Not sure what rule to set? Read our article about overtime pay.

Note: Overtime rules are retroactive. To avoid modifying past time cards, you must first archive them.

Setup

  1. Step 1: Log in as an administrator or manager.
  2. Step 2: Navigate to “Employees ,” then select the employee you’d like to modify.
  3. Step 3: Scroll down to “Overtime and Breaks.”
  4. Step 4: Set your overtime rules.

Set Overtime Alerts

  1. Step 1: Log in as an administrator or manager via browser.
  2. Step 2: Navigate to “Settings ” then “Overtime Alerts/Scheduled Reports.”
  3. Step 3: Under “Overtime Alerts,” click “Add Alert.”
  4. Step 4: Name your alert.
  5. Step 5: Set when you’d like the alert to be sent.
  6. Step 6: Select the managers and admins you’d like to receive the alert.
  7. Step 7: Toggle “Apply” on for the employees you’d like to trigger the alert.
  8. Step 8: If desired, you can toggle on “Send to Employee” as well.
  9. Step 9: Click “Save Alert.”

What to Expect

After you have set your overtime rule, you will see overtime calculations automatically show in your time cards. If you have set overtime alerts in your account, you can expect to receive those in your e-mail or specified number. You can verify that overtime alerts are sent by checking your raw activity log if you are an administrator.

Troubleshooting

A
Yes — in the box labeled “Add Additional Recipients,” enter the email or mobile number for the person you’d like to receive the alert. Note that you can only add one email address or phone number per line.
A
Double-check that you’ve set your overtime rule for the employee. If no rule is set, overtime will not be triggered, and no alert will be sent.
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If you’d only like to receive overtime alerts via email, toggle your profile off under “Select Alert Recipients.” Then, add your email address to the box labeled “Add Additional Recipients.”
A
Yes — select “California” when setting your overtime rule. You can also use our California Overtime Calculator and read our guide to the California overtime law.
A
No —at this time we only have preset overtime rules to select from.
  1. Step 1: Log in as an administrator or manager.
  2. Step 2: Tap your initials in the upper left corner and tap settings.
  3. Step 3: Tap Employees and select the employee you wish to add your rule to.
  4. Step 4: Scroll down to “Overtime and Breaks.”
  5. Step 5: Set your overtime rules.

What to Expect

After you have set your overtime rule, you will see overtime calculations automatically show in your time cards. If you want to set overtime alerts in your account, you will need to do so on your mobile browser, or on the website. 

Troubleshooting

A
Yes — select “California” when setting your overtime rule. You can also use our California Overtime Calculator and read our guide to the California overtime law.
A
No —at this time we only have preset overtime rules to select from.
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What's Next

Scheduled Reports

Learn how to set up automated reports.

Audit Log

Learn how to view changes made to time cards by accessing the audit log.

Managing Employee Timesheets

Learn how to make corrections to time card errors.