1. Educate Your Employees on the Reasoning and Benefits
Honest, transparent communication is very important in all organizations. Not only does it build trust — it also openly defines why time tracking software is being implemented.
Rather than sending an email, hold a company meeting to speak in person about the change. Depending on your company size, you may want to schedule one-on-one meetings with employees or hold smaller meetings within each department. Emails can lead to misunderstandings and unanswered questions, so avoid sending them unless you’re following up on an in-person conversation.
In preparation for your meeting, put together a document that lists the benefits employees will experience. Having benefits listed on paper is great for employees to use as a reference instead of relying on memory. Here are some of the benefits for employees who track their time:
- Confirms proper allocation of work.
- Reflects accurate timecards for accurate paychecks
- Brings awareness to unconscious routines.
- Allows employees to understand which tasks they're spending their time on.
- Visually see punch-in and -out times for recordkeeping purposes.
- Request time off and see if it is approved or denied.
- Reveals effectiveness for due dates and schedules.
- Prevents employee burnout.
- Improves work-life balance by knowing how much time is being spent on work.
There are other mutual benefits too, including legal compliance, increased payroll accuracy, more organized schedules, and streamlined PTO calculations. Do everything you can to be honest and transparent so your employees have a clear understanding of the goals behind the change.
