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Assign Pay Rates to Your Employees

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Overview

Assign pay rates to the different types of hours to get an idea of total pay at the end of a pay period.

Note this is the extent of pay information in OnTheClock. Taxes and paycheck information are all through the payroll provider.

Click here to learn about how to set up salaried employees.

Setup

Add Pay Rates

  1. Step 1: Log in as the administrator.
  2. Step 2: Navigate to the screen's top and click "Employees."
  3. Step 3: Select the employee you want to set up.
  4. Step 4: Click on the "Pay Rates" tab for that employee.
  5. Step 5: Enter the various pay rates for each type of hour (e.g., regular hours, overtime).
  6. Step 6: After entering the pay rates, click the "Save Settings" button to save your changes.
  7. Step 7: To view the total value for hours worked multiplied by the pay rate, go to "Time Cards."
  8. Step 8: In the "Time Cards" section, click the "Payroll" checkbox. 

What to Expect

You can now preview the total gross dollar amount based on each employee's hours.

  1. Step 1: Navigate to the Time Cards.
  2. Step 2: Under "Show...," check off Payroll in the options.

Troubleshooting

A
Yes —under the more icon, select the connectpay by department or jobs report. This report will show the pay rate you have assigned to an employee.
A
No —currently the pay rates cannot be added to job & costing reports.
A
No —at this time, we only track pay rates based on payroll items. Ex. Overtime, Vacation.
A
We only track one pay rate per employee.

Add Pay Rates

  1. Step 1: Log in as the administrator or manager.
  2. Step 2: Navigate to the screen's top and tap your initials.
  3. Step 3: Tap settings and select employees.
  4. Step 4: Select the employee to whom you want to add a pay rate.
  5. Step 5: Scroll to pay rates.
  6. Step 6: After entering the pay rates, tap the "Save" button to save your changes.
  7. Step 7: To view the total value for hours worked multiplied by the pay rate, tap "Time Cards."
  8. Step 8: Tap the airplane symbol and tap more next to Report Options
  9. Step 9: Toggle calculate payroll to on and tap send.

What to Expect

Now that pay rates are assigned to your employees, you can run reports to show the gross total by selecting "calculate payroll" when sending your time card reports. 

Troubleshooting

A
Yes — you will need to launch into the browser then under the more icon, select the connectpay by department or jobs report. This report will show the pay rate you have assigned to an employee.
A
No —currently, the pay rates cannot be added to job & costing reports.
A
No —at this time, we only track pay rates based on payroll items. Ex. Overtime, Vacation.
A
We only track one pay rate per employee.
Need more help?
Submit a ticket

What's Next

Viewing Timecards

Learn how to filter your timecards and get a better understanding about all labels.

Create job & costing reports

Learn how to create more detailed reports using costing.

Set up job & costing features

Learn how to add detailed tracking for employees. Including things like Jobs, mileage, departments, customers, projects, and tasks